Our Cross Country (XC) season is about to begin, with practices starting on Thursday, September 2 and running until Thursday, October 21. Practices this year will be held at Swanguard Stadium in Burnaby (Central Park) on Tuesday and and Thursday evenings, as follows:
JD athletes (ages 9-12): Tuesday and Thursday from 6pm to 7:15pm
Senior athletes (U16, U18, U20): Tuesday and Thursday from 6pm to 8pm
Entrance to Swanguard is through the NE gate, accessed from the Kingway parking lot. PLEASE dress for the weather! Any athlete turning up to practice not wearing full warmup clothing will not be allowed to participate in that practice. Also, please remember to bring water.
As we rely on volunteer coaching, we want to be respectful of our coaches time and to ensure that we have sufficient coaches available to adhere to Provincial Health Orders. As such, we are asking that all athletes participating in XC commit to showing up for the majority of practices over the 8 week season. We also expect athletes to participate in the seasons XC running events, where possible, culminating in the BC XC Championships on October 23 in Victoria.
The schedule of events is as follows:
– Aug 28th, Rotary Run for Rwanda, Bowen Island (senior athletes ONLY)
– Sept 18th Pinetree Classic, Mundy Park, Coquitlam
– Sept 26th Vancouver Spirit Run
– Oct 2nd, Bear Mountain Trail Race, Mission (senior athletes ONLY)
– Oct 2nd Festival of Cross Country, South Surrey
– Oct 16th Frank Reynolds Memorial XC race, North Vancouver
– Oct 23rd BC ATHLETICS Provincial XC Championships, Victoria.
– Nov 6th, BC High School XC Championships, Vancouver (senior athletes ONLY)
Note: The XC season is included with your athletes 2021 registration. If your child participated in this past season with RCTFC, they are registered and their COVID waiver (through BC Athletics) is still valid. If not, they will need to ensure registration and payment (for XC only) and completion of a BC Athletics waiver prior to XC attendance. We will continue to maintain COVID safety protocols throughout this season as dictated by local health authorities.
JD Athletes only: Please confirm whether your child will be participating in XC this year by emailing email@example.com on or before August 30, 2021.
Should you have any questions, please email to firstname.lastname@example.org.
Trish Robinson, RCTFC Vice President
JD parents and athletes,
Our apologies for the delay in this communication. As mentioned in our March 14 email, we are still on track to begin the Junior Development Track and Field season with Tuesday and Thursday practices at Mercer Stadium starting on April 6 at 5:30pm. This is for athletes born in 2009 to 2012. Athletes born before 2009 should have already been in contact with us.
Planning has been extremely difficult, and it has taken us a lot longer than anticipated to confirm with the City of New Westminster and BC Athletics and keep in line with Provincial Health Orders.
We have made the difficult decision to limit registration to 15 athletes per age group at the present time. Many of you will soon receive an email from Team Trackie (info @ trackie.com) asking that you officially register your child and complete payment. You will then receive an email from Athletics Canada Subject: BC Athletics with links to complete the required waivers and consent. Your registration is not confirmed until you have completed this step. We are asking that this be completed by end of day Wednesday, March 31. If not completed by this time, your space will be given to others on our waitlist. Emails are being sent in order of registrations received.
Please do not reply to either of the emails above, we will not receive them. If there are questions or you/your child have made the decision to no longer participate in this season, please inform us via email to email@example.com ASAP so that we may remove you from our lists and accommodate other athletes sooner.
Those of you who do not receive an email from Trackie will remain on our waitlist for the time being and we will confirm your participation as soon as possible. This may be later in the week if some of the first 15 choose not to register. If we find ourselves able to open up to more athletes, while still adhering to the restrictions, we will do so ASAP. We are truly sorry that we cannot accommodate everyone this season.
This is a reminder for those of you were members with Royal City in 2020, in order to get your 25% discount on your BC Athletics fee you will have to manually enter COVID25% as a promo code. The system will recognize those who were members in 2020; however, if you forget to enter your code at the time of registration we will not be able to go back and issue a refund.
Please note that parents/spectators are not allowed during practices, due to PHO restrictions. We will be asking parents to drop their registered children at specified areas on Tuesday, April 6 at 5:30pm. Once registration is complete and our numbers are confirmed, we will send the specifics as to where to that will be.
Again, thank you so much for your patience and continued support of our track and field program.
President, Royal City Track & Field Club
We are still under Provincial Health Restrictions, with participant limits and reduced venue sizes set by both BC Athletics, and our host Cities. This has made planning for the season extremely difficult, and we apologise for the delays in communication. We have been hosting preseason training at Swangard Stadium Mondays and Wednesday for athletes 14 and older, and have recently extended this to include the 13 year olds. These sessions will continue for older athletes through the summer, in addition to the regular sessions below.
It is our intent to begin our Tuesday and Thursday practices at Mercer Stadium April 6th, with athletes born in 2009 – 2012 starting at 5:30 PM and athletes born in 2008 and older starting at 7:00. Registered athletes will be sent more specific details within the next few weeks regarding arrival times, attendance recording and new health regulations. At this time, all athletes born in 2012 or earlier who have registered and are on the waitlist are being asked to complete their registration, emails will be sent this week to enable this. New registrations will continue to be placed on a waitlist, and we will confirm their participation as soon as possible, adhering to the restrictions we are governed by.
Event specific training for the 2008 and older in throws, jumps and specialisations at Central, Swangard and Mercer will be confirmed upon request. Please contact Coach Sean at citytrackdad (at) gmail.com if this applies to you.
Sadly, we have to cancel/postpone our Track Rascal program (athletes born in 2013, 2014 and 2015) for this season. We have always shared space with soccer and football, and current restrictions on field usage and maximum occupancy loads do not allow for this. Having no other space, we have no options available. We will maintain our waitlist and continue to review options as the year progresses. We apologize for any inconvenience this may cause, given this late date.
Thank you so much for your patience and continued support of our track and field program.
President, Royal City Track & Field Club
After a difficult year, Royal City looks forward to our 2021 season, with the hope of some normality, but we cannot predict with any certainty how the pandemic will continue to impact us.
Our plan is to begin outdoor pre season training for athletes aged 14 and older beginning in February, and we are retaining Swanguard Stadium in Burnaby in case of facility restrictions still being in place at Mercer Stadium. At this time there are no facilities available for indoor training.
Our regular season is scheduled to begin April 6 for the JD’s and April 13 for the Track Rascals.
While our registration fees will be non refundable for the season, we will not collect payment until we are sure that each program will be able to proceed, either in full, or modified as occurred this year for some age groups or events.
Registration is now open for current and new members, however, all athletes aged 13 and younger will first be placed on a waitlist.
As the programs are confirmed, athletes will be released from the waitlist to enable payment and participation. Registration will be on a first come, first served basis so please register early if you intend to participate, since we do have limitations on the number of participants in each age group. This will be the only way to confirm your membership.
Athletes aged 14 and older will be supported throughout the year, as they were much of this year, so their registration will proceed directly to the payment option.
As well, for those of you who were members with Royal City in 2020, in order to get your 25% discount on your BC Athletics fee you will have to manually enter COVID25% as a promo code. The system will recognize those who were members in 2020; however, if you forget to enter your code at the time of registration, we will not be able to go back and issue a refund.
Hello RCTFC members,
Unfortunately, due to Covid19, we will not be able to hold our usual Banquet and Awards Night this year but we are still required to have an AGM. The AGM will be in a virtual format and will be held on Sunday, December 6 at 7pm. Registration is required prior to Wednesday, December 2 to enable online voting. Register Now
If you have an item you would like addressed at the AGM please email Ian Coutts firstname.lastname@example.org Registration details for 2021 will be posted on our website shortly.
As you are aware, together with our incredible RCTFC Coaching Staff, the club is run entirely by volunteers. Some members of the executive will be stepping down at the end of the current term, which opens up some vacant positions on the Board. As well, members at large are always welcome to get involved.
The current members of the executive who have agreed to stand again for another year are; Ian Coutts, Joanne Heslop, Amy Chang, Susan Vorell and Trish Robinson.
We are currently seeking volunteers to fill the following positions:
Communications: Duties include providing updates on the website and sending out communication to all members on behalf of the club.
Treasurer: Duties include bookkeeping to prepare our annual statements and maintain, prepare and balance the chequebook.
Members at Large: Duties may include grant applications, event coordination for the AGM & Banquet and Spring BBQ, clothing coordinator, recognition of volunteers and coaches, potential to host a club meet, to name just a few.
These are vital positions for the club so if you have been looking for a way to get involved this would be a great opportunity for you. For the role of Communications, June, who is currently in the position, has agreed help with the transition into the new year to make it easy for someone else to step into the role.
The executive meets on a monthly basis for about 10 months out of the year, this year most meetings were held virtually.
If you are not interested in sitting on the executive, but feel you have the skillset to assist in just a single function, we are also very interested in getting more volunteers involved for the coming year.
In addition, if you are interested in coaching or helping the coaches please email Head Coach Sean Dixon (email@example.com) to get more information.
Please consider joining the Royal City Track & Field Club Executive or taking on a volunteer role. If interested, please email the club Vice President Trish Robinson (firstname.lastname@example.org) or the current Communications Manager June Goudron (email@example.com) to get more information.
We look forward to seeing you all virtually at the upcoming AGM. Again, watch your email for further details.
To RCTFC Parents and Athletes,
While we have been able to partially return to the track, it has been with many more restrictions than previously. Unfortunately, the competition season is over without having a beginning. This now includes X-Country, as physical distancing requirements make it too difficult to safely hold races. Our focus is now on preparing our athletes for the 2021 season.
Starting immediately, we will be able to expand our Fall Run Training at Swangard Stadium, Mondays and Wednesdays from 7pm to 9pm for athletes aged 11 and older only. This is intended for athletes that are able to attend both nights consistently until mid-November. As we continue to work within limitations and restrictions imposed upon us, most notably on group sizes, we may not be able to accommodate all that want to participate.
In order to be considered, your child’s BC Athletics membership has to have been reactivated, with the Informed Consent and Assumption of Risk Agreement, Release of Liability, Waiver of Claims and Indemnity Agreement and COVID-19 Questionnaire, Attestation and Participant Agreement completed by the parent or guardian of each athlete. This is required in order to participate. These were emailed by Athletics Canada Subject: Return to Sport – BC Athletics – Action Required to all members in late June.
Please do not register if you have not completed this. If you are interesting in participating, please register here – REGISTER
Once we have the replies, we will be able to confirm our coach athlete ratio and will confirm with you if your athlete is able to attend. Please do not attend unless confirmed, you will not be granted access to the field. If you have feedback, concerns or wish to have further discussion or clarification, please contact us firstname.lastname@example.org
President, Royal City Track and Field Club
To RCTFC parents and athletes,
We are excited to now be authorized to return to the track, of course with many more restrictions than previously. We have already begun pole vault specific training at Mercer. Starting next week, Wednesday practices will begin at Swangard for athletes aged 13 and older. We are unable to host activities for the athletes 12 and under due to limitations and restrictions imposed upon us, most notably on group sizes. We will continue to work towards returning to other jumping events soon, but will not have throws until fall training begins.
This letter is being sent to you as the complexities of holding a virtual meeting for over 200 members to discuss are unwieldy. If you have feedback, concerns or wish to have further discussion or clarification, please contact us at email@example.com
While we are following the guidelines and instructions of Athletics Canada, BC Athletics, ViaSport, the Cities of Burnaby and New Westminster, and both the Provincial and Fraser Health Authorities, these are times of uncertainty, and we can only guarantee to make our best efforts, as information rapidly changes, and sometimes conflicts with that of other authorities.
Your child’s BC Athletics membership has to have been reactivated, with the Informed Consent and Assumption of Risk Agreement, Release of Liability, Waiver of Claims and Indemnity Agreement and COVID-19 Questionnaire, Attestation and Participant Agreement completed by the parent or guardian of each athlete. This is required in order to participate. These were emailed by Athletics Canada Subject: Return to Sport – BC Athletics – Action Required and need to be completed at least 1 day before their first practice so that the coach can confirm participation. Please do not attend your first practice without this being confirmed by the coach in advance as we will have to refuse entrance.
By now we have all become very familiar with social distancing and other measures to protect our population, but we are required to confirm with you that no one is allowed to attend practice if any of the following applies:
Any person experiencing any symptoms of COVID-19 (fever, cough, sore throat, runny nose, headache, or shortness of breath). If these symptoms begin while at a training venue the individual must leave immediately and contact their physician for advice on further management. The individual must also inform their club and/or personal coach. This person must receive clearance by their physician before returning to training and the training venue.
Any person who receives a diagnosis of COVID-19. Individuals must comply with the current mandated self-isolation policy.
Any person who has been told to self-isolate at home.
Any person who lives in a home or has been in close contact with someone with symptoms of COVID-19.
Any person who lives in a home or has been in close contact with someone who has been told to self-isolate at home.
Any person who has arrived in Canada from outside of the country within the last 14 days as they are mandated to self-isolate and monitor for symptoms for 14 days upon their arrival.
Anyone who experiences any of the above within 14 days of attending practice is obligated to immediately report this to the appropriate health authorities and the club. If symptoms are observed at a practice, we are required to send the athlete home and report to the health authorities and the facility owner.
As we share our facilities and the surrounding area with other groups, and in some cases the public, athletes should not arrive earlier than 15 minutes before practice. Parents should not attend unless they are assisting as a volunteer as requested by the coach as our group sizes are severely restricted. Parents who use a different entrance to Mercer and do not interact with our group are members of the public and are free to sit in the stands, run laps, or otherwise enjoy the City’s facility separate from our athletes. As Swangard is a closed venue, the coach(es) will have to advise the rules for each practice based on attendance, but it is unlikely that parents may attend.
Prior to being allowed to enter a facility as part of our club, a Health Check questionnaire will have to be answered at every practice, and all attendance will be tracked, both so that we can confirm compliance to the restrictions placed upon us, and for future contact tracing should that be required. If you are dropping your child off, please do not leave until you see their entrance is granted.
Each practice will have a confirmed entrance to allow for these procedures.
Social distancing of a minimum of 2 metres must be maintained at all times, except when in the lanes of the track, where every second lane will be empty, or athletes otherwise staggered. In cases where distancing is not viable PPE must be worn. Each attendee is required to provide their own masks and sanitizer, water bottle, towel and other personal requirements. The club will provide PPE for coaches and volunteers, and gloves when required. Any shared equipment will be cleaned between users by the coach or delegate, as will hurdles that have been knocked over, starting blocks etc.
We have been asked by the Cities to vacate the tracks as soon as possible after our practice ends to allow for other user groups. We will continue to revise and update these policies as required.
Some events will have additional protocols assigned, which will be communicated to the athletes and parents involved. Please ensure that you share and discuss this with your athletes, and that they understand our policies.
Ian Coutts, President, Royal City Track and Field Club
Hi RCTFC parents and athletes,
We hope this message finds you and your families healthy and coping with society’s many changes as best possible.
As previously communicated, Royal City Track and Field had cancelled all practices until 01 June 2020, and suspended any coaching until that time, following BC Athletics’ directives. This has been extended to at least the beginning of July due to the facilities remaining closed by the cities of both New Westminster and Burnaby until then.
At this time, it looks likely that we will be able to return to training in early July, but what we are training for remains unknown. Optimistically, it would be for X-Country season in the fall, or for a resumption of track events in 2021. Training is restricted to following all of the distancing and safety measures we have become familiar with recently, without anything being shared or touched by more than one person. For this reason, most throws events and all jumps remain on hold, although technical aspects may be instructed. We are also subject to maximum occupancy limits, without having exclusive access to Mercer. More details regarding pandemic specific procedures will follow, once approved by the cities.
We continue to confirm our options. However, the JD training season would have ended next week, and will not be extended. Should we be able to practice during the summer, our focus will be for the athletes aged 14 and over, based on occupancy limits, distancing and other factors. When XC begins in the fall, all age groups may be represented, but as with almost everything this year, we have no certainty.
All athletes remain registered members of the club and BCA. BC Athletics has decided that no refunds will be issued for their membership fees; rather, all renewing members in 2021 will receive a 25% discount on their BCA fees. We had suggested a full refund, or at least a change to a Training or Road & Trail membership was appropriate, but for reasons detailed in their release linked below they did not agree with us. Any questions or concerns regarding this decision should be directed to BC Athletics, contact information is in the release. https://www.bcathletics.org/News/bc-athletics-membership-fee-update/3004/
The club membership fees for 2021 will not be confirmed until later in the year. You no doubt recall that Royal City refunded our 2020 fees in full, and the BCA discount for 2021 will not apply to club fees.
Your next communication will be from BCA through Trackie, advising you of additional waivers required, and how to access and complete them. Once we return to training, any athlete wanting to take part in training must have completed the athlete and parent waivers online in advance of training or they will not be permitted to attend practices. We are also required to confirm our contact information for all members, so if you are reading this message on the club website and did not receive your email from us please let us know.
Further updates will follow once we have complied with direction from BC Athletics and received the approval from our facility owners to move forward. The health and welfare of our members remains our priority. Stay Active, Healthy and Well.
President, Royal City Track & Field Club